What are Team Seats?

Customizable access for everybody on your team

Are you a professional podcaster or network and have a team around you that helps produce your shows? Or maybe you just have a co-host and don’t want to share login credentials? No matter your size or specific needs, Team Seats allows you to add members to your RedCircle organization for better user management. Each Team Seat comes with its own dedicated login and can be fully customizable to the specific level of access that you want a member to have on the shows in your organization.

If you’re in one of our Account Plans that has Team Seats, then see below on how to manage your team.


Adding a Team Seat

If you’re the Org Owner, you can add Team Seats to your Org in a few simple steps:

  1. Log into your RedCircle account and click Account and then Team Seats

  2. Scroll down and click Add Team Member

  3. Input this person’s First Name, Last Name, and email address then click Next

  4. Select the podcasts and corresponding role that you want to assign for this Team Seat (this step will not apply if you don’t have any podcasts in your Org yet)

  5. Select a role for Assign the following role to all other podcasts in the Org. Please note this will apply to all existing podcasts in your Org that haven’t been explicitly assigned a role on this Team Seat, as well as any new shows that you add to your Org in the future. You can always update this for your Team Seat at any time.

  6. Click Assign Permissions. The member then receives an invitation email to complete their sign up. They should also appear in your Team Seats list where you can update their access further if needed.

Example: Let’s say you’re the Org Owner for a network of 10 shows and you want to add the host of 'Show A' as a Team Seat. When adding them as a Team Seat, select 'Show A' and assign them the “Contributor” role. Then for Assign the following role to all other podcasts in the Org, assign them to the “Viewer” role if you want them to see the other shows, or “No Access” if you don’t. This setting applies to the other 9 shows currently in your Org as well as any new shows that you add to your Org in the future.

Updating the Podcasts on a Team Seat

Follow these steps to change which podcasts are assigned to which roles on a Team Seat:

  1. Log into your RedCircle account and click Account and then Team Seats

  2. Click on the Team Seat you wish to make changes

  3. Select podcasts in bulk and/or use the dropdown next to the show

  4. From the dropdown, click the new role that you want to move the selected podcasts into then click Ok. These changes immediately update for that Team Seat member.

Admins can also update a Team Seat’s role on the shows that they are assigned an Admin role. However, an Admin can’t change another Admin’s role on that show.

Example: If a Team Seat in your Org has “Editor” access to 'Show A' but you want to increase their level of access. You would move 'Show A' from the “Editor” role to the “Admin” role for this Team Seat. Alternatively, if a Team Seat has “Viewer” access to 'Show A' but you no longer want them to have access to this show at all. You would move 'Show' A from the “Viewer” role to the “No Access” role for this Team Seat. These are just a couple of examples of the many ways you can move shows around on a Team Seat!

Note: If you change the role selected for Assign the following role to all other podcasts in the Org, then any changes made apply to all existing podcasts in your Org that haven’t been explicitly assigned a role on this Team Seat, as well as any new shows that you add to your Org in the future.

Customizing a Role on a Team Seat

Once you’ve added a Team Seat to your Org, you can further customize that member's permissions in a specific role by following these steps:

  1. Log into your RedCircle account and click Account and then Team Seats

  2. Click on the Team Seat you wish to customize permissions

  3. Click Customize Role on the particular role you want to update. A modal pops up where you can scroll through the list of permissions for that role.

  4. Check or uncheck any of the customizable permissions then click Save Changes. These changes immediately update for that Team Seat member.

Example: If you assigned a Team Seat the “Editor” role to some of your podcasts but you do not want this member to be able to publish an episode. You can customize their “Editor” role further to remove that permission.

Deleting a Team Seat

Follow these steps to remove a member from your Org entirely:

  1. Log into your RedCircle account and click Account and then Team Seats

  2. Click on the existing member you wish to remove from your list of Team Seats

  3. Click on the trash can icon in the upper-righthand corner next to the Team Seat’s name and then click Delete User. This action immediately removes the member from your Org and they can no longer log into RedCircle.