Podcaster Team Seats Permissions

Last updated: September 4, 2026

Learn all the ways a Team Seat role can interact with RedCircle!

Team Seats are an excellent way to grant multiple people access to the show(s) on your account. The feature allows for co-hosts, editors, producers, and other contributors to work on the show(s) without needing to share login credentials.

Each Team Seat comes with its own dedicated login. Each seat can be customized to the specific level of access desired for every member of your organization. But what exactly are those permissions? Well, wonder no more! This article was written to address that exact question.

Be sure to check out the Teams Seats Overview article to learn more about the feature and how to set it up for your account.

The Team Seats feature is available for those on the Pro Plan or higher.

Org Owner Permissions

The Org Owner, also known as the Primary Account Holder, is responsible for adding the various Team Seats members. They have full control and access over all shows present on the account.

Org Owner Podcast Permissions:

  • Create and/or Import New Podcasts

  • Redirect or Delete Podcasts

  • Edit Podcast Settings

  • View Shows and Episodes

  • Create/Edit Episodes and Episode Drafts

  • Publish Episodes

  • Upload Episode Audio

  • Configure Episode Insertion Points

  • Delete Episodes

  • Generate Embedded Players

  • Edit Podcast Distribution

Org Owner Monetization Permissions:

  • View Exclusive Content

  • Enable/Edit/Disable Exclusive Content

  • Export Exclusive Content Subscriber List

  • View and Manage RedCircle Ad Platform (RAP)

Org Owner Cross-Promotions Permissions:

  • View Cross-Promotions

  • Enable and Manage Cross-Promotions

Org Owner Dynamic Insertion Permissions:

  • View Dynamic Insertion Dashboard

  • Create Audio Files and Audio Blocks

  • Edit/Delete Audio Files and Audio Blocks

  • Bulk Assign Audio Blocks

Org Owner Reporting Permissions:

  • View Downloads Analytics

  • View Dynamic Insertion Analytics

  • View Revenue Analytics

  • View Money Page and Transactions

Org Owner Account Management Permissions:

  • View Account Profile

  • Connect/View Bank Account Info

  • Transfer Funds to Bank

  • Update Account Plan and Billing Information

  • Add/Delete a Team Seat

  • Customize Roles on a Team Seat

  • Update a Team Seat’s Access

Admin Permissions

The Admin role grants the second-highest level of permissions for a Team Seat. They can manage most aspects of all podcasts on the account, but are limited on the Account Management abilities.

Admin Podcast Permissions:

  • Redirect or Delete Podcasts (Permission can be removed by Org Owner)

  • Edit Podcast Settings

  • View Shows and Episodes

  • Create/Edit Episodes and Episode Drafts

  • Publish Episodes

  • Upload Episode Audio

  • Configure Episode Insertion Points

  • Delete Episodes

  • Generate Embedded Players

  • Edit Podcast Distribution

Admin Monetization Permissions:

  • View Exclusive Content

  • Enable/Edit/Disable Exclusive Content

  • Export Exclusive Content Subscriber List

  • View and Manage RedCircle Ad Platform (RAP)

Admin Cross-Promotions Permissions:

  • View Cross-Promotions

  • Enable and Manage Cross-Promotions

Admin Dynamic Insertion Permissions:

  • View Dynamic Insertion Dashboard

  • Create Audio Files and Audio Blocks

  • Edit/Delete Audio Files and Audio Blocks (Only for Audio Blocks they create)

  • Bulk Assign Audio Blocks

Admin Reporting Permissions:

  • View Downloads Analytics

  • View Dynamic Insertion Analytics

  • View Revenue Analytics

  • View Money Page and Transactions

Admin Account Management Permissions:

  • View Account Profile

  • Update a Team Seat’s Access (Only for podcasts they’re assigned the Admin role)

Contributor Permissions

The Contributor role is typically meant for the Podcast Host themselves. This particular role grants access to a fair number of permissions, but many of those can be removed by the Org Owner should they see fit.

Contributor Podcast Permissions:

  • Edit Podcast Settings

  • View Shows and Episodes

  • Create/Edit Episodes and Episode Drafts

  • Publish Episodes

  • Upload Episode Audio

  • Configure Episode Insertion Points

  • Delete Episodes (Permission can be removed by Org Owner)

  • Generate Embedded Players

  • Edit Podcast Distribution (Permission can be removed by Org Owner)

Contributor Monetization Permissions:

  • View Exclusive Content

  • Enable/Edit/Disable Exclusive Content(Permission can be removed by Org Owner)

  • Export Exclusive Content Subscriber List (Permission can be removed by Org Owner)

  • View and Manage RedCircle Ad Platform (RAP) (Permission can be removed by Org Owner)

Contributor Cross-Promotions Permissions:

  • View Cross-Promotions

  • Enable and Manage Cross-Promotions (Permission can be removed by Org Owner)

Contributor Dynamic Insertion Permissions:

  • View Dynamic Insertion Dashboard

  • Create Audio Files and Audio Blocks (Permission can be removed by Org Owner)

  • Edit/Delete Audio Files and Audio Blocks (Permission can be removed by Org Owner) (Only for Audio Blocks they create)

  • Bulk Assign Audio Blocks (Permission can be removed by Org Owner)

Contributor Reporting Permissions:

  • View Downloads Analytics

  • View Dynamic Insertion Analytics

  • View Revenue Analytics (Permission can be removed by Org Owner)

  • View Money Page and Transactions (Permission can be removed by Org Owner)

Contributor Account Management Permissions:

  • View Account Profile

Editor Permissions

The Editor role is pretty much what it sounds like; a role for the editor of your podcast(s). They’re able to edit the podcast, but are unable to take much action beyond that. 

Editor Podcast Permissions:

  • Edit Podcast Settings (Permission can be removed by Org Owner)

  • View Shows and Episodes

  • Create/Edit Episodes and Episode Drafts

  • Publish Episodes (Permission can be removed by Org Owner)

  • Upload Episode Audio

  • Configure Episode Insertion Points

  • Generate Embedded Players

Editor Monetization Permissions:

  • No Permissions

Editor Cross-Promotions Permissions:

  • No Permissions

Editor Dynamic Insertion Permissions:

  • View Dynamic Insertion Dashboard

Editor Reporting Permissions:

  • View Downloads Analytics (Permission can be removed by Org Owner)

Editor Account Management Permissions:

  • View Account Profile

Viewer Permissions

Similar to the Editor role, the Viewer role can only really view podcasts and relevant information on the account. They’re not able to make any changes.

Viewer Podcast Permissions:

  • View Shows and Episodes

Viewer Monetization Permissions:

  • View Exclusive Content

  • View RedCircle Ad Platform (RAP)

Viewer Cross-Promotions Permissions:

  • View Cross-Promotions

Viewer Dynamic Insertion Permissions:

  • View Dynamic Insertion Dashboard

Viewer Reporting Permissions:

  • View Downloads Analytics

  • View Dynamic Insertion Analytics

  • View Revenue Analytics (Permission can be removed by Org Owner)

  • View Money Page and Transactions (Permission can be removed by Org Owner)

Viewer Account Management Permissions:

  • View Account Profile

No Access

This Team Seat is completely excluded from the show. They are not able to interact with, or even view, the specific podcast.

Email Notifications for Each Role

Different Team Seat roles receive different email notifications based on their permissions.

Org Owner

Account Management

  • Email Verification after Sign Up

  • Plan Upgrade

  • Plan Downgrade

  • Plan Payment Failed

  • Payment Method Missing

RAP-Specific

  • Show is Eligible for RAP

  • Brand Inquiry

  • Brand Inquiry Response Reminder

  • Invited to Host-Read Campaign

  • Accepts Host-Read Campaign

  • Advertiser Uploads Script

  • Advertiser Misses Script Deadline

  • Campaign Audio Uploaded

  • Reminders for Campaign

  • Ad Audio Swap Request

  • Ad Audio Swap Reminder

  • Ad Audio Swap Complete

  • Campaign Ended Early

  • Programmatic Payment

  • Host-Read Campaign Payment

Other Features

  • Cross-Promotion Invitation

  • Cross-Promotion Message Sent

  • Cross-Promotion Updated

Admin and Contributor with “Edit RAP” access

RAP-Specific

  • Show is Eligible for RAP

  • Brand Inquiry

  • Brand Inquiry Response Reminder

  • Invited to Host-Read Campaign

  • Accepts Host-Read Campaign

  • Advertiser Uploads Script

  • Advertiser Misses Script Deadline

  • Campaign Audio Uploaded

  • Reminders for Campaign

  • Ad Audio Swap Request

  • Ad Audio Swap Reminder

  • Ad Audio Swap Complete

  • Campaign Ended Early

  • Programmatic Payment

  • Host-Read Campaign Payment

Admin and Contributor with “Edit Cross-Promotions”

Other Features

  • Cross-Promotion Invitation

  • Cross-Promotion Message Sent

  • Cross-Promotion Updated

Every Role

  • Team Seat Added

  • Team Seat Deleted

  • Password Reset